Despatch Management and Labels - imprint management information systems

DESPATCH MANAGEMENT & LABELS

Reading instructions, writing delivery notes and producing labels for the boxes and pallets is the sole and simple function of this program. The data created is automatically filed to all relevant fields in the Management System and the letters, forms and labels required can be freely designed in the Document Generator. All reporting is managed through the Report Generator reading mostly the data recorded to the Job Cost Sheets.

The password structure and User-Definable-Menus allows unnecessary screen options to be suppressed where they are not required (i.e. you may not have the Finished Stock Control module).

Functions

To record and create documentation for deliveries or part deliveries.
To transfer completed or part completed work into the Finished Goods Stock Control files.
To deliver goods from Finished Stock.

Features

Automatic delivery note and transfer note numbering.
Document Generator allows you to create many different delivery notes and labels.
Bar codes can be printed onto any document.
Multiple deliveries may be issued to one job or stock file over a long period of time (up to 2000!).
Multiple jobs and/or multiple consignees may be put on one delivery note.
Deliveries can be made to jobs already invoiced and closed to the archives.
Delivery is used for notes to Outworkers and for Artwork Return notes when a job is completed.
Option to allow entry of delivery costs (otherwise they are entered through Costing).
Other features are described below as part of the general system integration.

Integration

Customer Records

The customer files can carry an unlimited number of sub-addresses. These may be pulled directly into the consignee field for each delivery note where multiple delivery drops are required.

Costing & The Job Cost Sheet

Delivered quantities are written to the Work-in-Progress report and shown against ordered quantity.
The job cost sheet holds the audit trail of every delivery made and every transfer in and out of stock. A running balance shows the quantity over or under delivered.
Archived cost sheets may always be viewed and interrogated for as many years as the closed jobs are kept on the system.

Works Instructions, Picking Lists and Invoicing

All delivery instructions entered on the works instruction default to the delivery screen.
Picking lists from Finished Stock: up to 40 items in a list all automatically allocated to the stock files at the time the list is built.
The Despatch system automatically reads each picking line to the screen, verifies the data, automatically cancels the allocation, deducts the stock, and generates a delivery note that precisely matches the original picking note (subject to successful verification), and finally generates a ‘back order’ for any shortfalls.
The invoice can be designed to precisely match the delivery note.

Finished Goods Stock Control

The stock cards as well as the job cost sheets will carry a full audit trail of every transaction.

Production Control

Delivered quantities also write to the Delivery event centre in the job’s own production schedule.
Production Control is automatically informed when deliveries have been completed.

Distribution Scheduling System

Delivery notes can be automatically generated from pre-scheduled distribution lists automatically picking up the delivery point addresses and other background instructions (e.g. hours of opening; type of pallets; phone 24 hrs in advance for booking in number, etc.).

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Imprint Business Systems Ltd
Poplars, High Easter, Chelmsford, Essex, CM1 4RB
Tel: 01245 231670 Fax: 01245 231789