Invoicing

Full integration with Costing and Works Instructions means a fantastic saving in operator time, and you don’t have to be a typist to produce even a long and complex invoice.

Where Works Instruction Writing opened all the Management Information Files the Invoicing module closes them to the archives. In the process invoicing reads the cost sheets; displays information and warnings; picks up and spells out extra charges and the comments and builds a posting file for integration to accounts ledgers.

The design of the Invoice document is itself formatted in the Imprint Document Generator and you may create many versions. An audit trail of invoices is held on the cost sheets and the actual invoice documents are stored in full.

Functions

To create invoices, part invoices and credit notes.
To close jobs from Work-in-Progress to Invoiced Sales Archives and prepare the figures for month end accounting.
To close the production schedule if not already closed by the controller.
To maintain the integration file to your accounting system.

Integration

Instructions, Costing, Production & Record Cards

On invoicing the production schedule is closed: The works instruction and the completed cost sheet are archived: The customer’s Record Card is updated with invoice number, value added, and profit figures: The Job Record Card is updated in a similar manner to the Customer Record.

Despatch Management

Deliveries may be read on the invoicing screen and single or multiple delivery notes can be invoiced together.

Finished Goods Stock Control

A delivery note can precisely match its picking note and an invoice can precisely match that delivery note. There may be up to 40 separate items on a picking note.

Accounts

Data batch files are produced to integrate with a wide range of different accounting systems and Imprint will continue to write links to other systems as the need arises. Thus allowing our customers to choose the Accounting system most suited to their needs.

Features

Although the program is simple and logical to use it also handles a wide range of extremely complex issues for those that need them. Their operations are defined by parameter switches in the set-up file.

Design your own invoice formats.
Automatic invoice and credit note numbering.
Ability to send invoice to a different address to that of the order.
Ability to calculate discounts.
Ability to invoice and close jobs before all the costs are known and still maintain the integrity of the Invoiced Sales Analysis.
Multiple part invoices to one job over a long period of time. Maintaining the integrity of both Work-in-Progress and Invoiced Sales Analysis.
Multiple jobs on one invoice. This accommodates monthly billing for instance.
Invoice to reflect a precise delivery note, (or picking note if Finished Stock is involved).
Invoicing for goods held in stock. Goods transferred to Finished Stock carry a value, when they are invoiced the value is automatically cancelled, with the customer now owning the stock.
Multiple currencies including the Euro. Exchange rates are held in a utility file. It is possible to have multiple designs of invoice document each in a different language with its own currency.
EDI output system is available.

< back

main menu

forward >

Imprint Business Systems Ltd
Poplars, High Easter, Chelmsford, Essex, CM1 4RB
Tel: 01245 231670 Fax: 01245 231789