REPORTS & REPORT GENERATOR

Imprint MIS is a true Management Information System. The seamless integration of ‘Report-Generator’, ‘Document- Generator’, and ‘Contact-Manager’ is the fundamental provider of Management Information. All other modules are for Office and Factory Administration and Resources planning. The data and documents generated throughout the system are stored indefinitely for use by these programs.

Imprint MIS comes with a range of standard reports. On top of this the Report Generator gives access to all the data fields stored within the system and therefore gives unlimited scope for listings and comparisons and financial statistics.

Features

Data store/archives

  • Every Customer Record Card, Supplier Record Card, Stock Card, Job History Card, Job Cost Sheet, carries an audit trail of all its transactions.
  • All Time Sheet entries, Outwork and Material transactions are stored in their original, bit-by-bit, integrity over many years.
  • Copies of all documents are stored: letters, works instructions, purchase orders, delivery notes, invoices, estimate workings and completed cost sheets.

The Data Map

  • Every possible data item from every module has its own unique reference number.
  • The reference numbers are common throughout the entire system.
  • They integrate with equal facility into document formats and report layouts.

Designing a Report

  • No special skills are needed to set up a report. You do not have to be a programmer!
  • Simply use the reference numbers from the data map to bring items together in columns.
  • Use the Attribute codes to define the purpose of each column (e.g. Text only, Date, Numeric, Totalled, Averaged, To be sorted by, etc.).
  • Use the parameter switches to dictate which data is to be read (e.g. Work-in-Progress only, Invoiced Jobs only, or both, etc.).
  • Use Algebraic formulas with individual field values or column totals (e.g. show the Labour Contribution as a percentage of Machine Hours recorded in a monthly sales analysis report, show the Added Value, Contribution and Profit on invoiced jobs split by Customer, Salesman, Product Code, Market Sector, etc.).
  • Report Wizard helps to quickly create reports.

Running a Report

  • Between dates if required.
  • Automatically creates a fixed file matrix.
  • Sort on any one subject within any one column.
  • Choose to sub-total against any field (e.g. salesman).
  • Choose to consolidate against any field (e.g. grand total only per product code).
  • Choose to output to screen; send direct to printer; send direct to e-mail; export to other programs (e.g. MS Excel; Crystal Reports, etc.).
  • Use Imprint Document-Generator to output report presentations with graphics.

Report Grouping

Report designs may be grouped together under relevant headings and passwords (e.g. Sales, Marketing, Production, Despatch, Financial, etc.). Individual reports can be set to build themselves at specific times and specific dates of the month. They can even be set to send the answers automatically to a series of e-mail addresses (e.g. a customer’s Stock Movement report required monthly).

Imprint Help and Support

Imprint help staff may be commissioned to solve reporting problems and design specific reports for you where your own time is limited.

 

Imprint Business Systems Ltd
Poplars, High Easter, Chelmsford, Essex, CM1 4RB
Tel: 01245 231670 Fax: 01245 231789

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