imprint management information systems

WORKS INSTRUCTION WRITING

This is a very powerful program with many integrated functions aimed at issuing instructions to the factory in the swiftest, easiest and most readable manner. As with all the modules it is multi-user and in a single hit it creates all the documents, files and records required to run the entire Management System.

Functions

To create Single Job Instructions.
To create Composite Job Instructions. Up to 26 separate jobs may be listed on one instruction.
To create Finished Stock Picking Lists. Up to 40 items on a single composite style instruction.
To create Single and Composite Job instructions integrated directly with Finished Goods Stock.

Features

An estimate or a previous archived instruction can both be used together to create a new job.
An instruction can be raised using Job History Card data along with an estimate.
Editing an instruction could not be easier and version numbers update automatically. Estimates and revised estimates can be pulled in through the edit routine as the job progresses.
EDI orders are received live on-line onto the screen. Instructions may be raised automatically.

Integration

General

Job number is entered onto the converted estimate/enquiry.
Job is registered on the Customer’s Record audit trail and to the Job History Card file, if present.
Job Cost Sheet is opened in Work-in-Progress.
Production Control Card is opened in Scheduling System.
Estimated times, speeds, materials and outwork all integrate into Works Instructions, Cost Sheets and the Production Schedules.
Purchases are sent to the Purchasing system.
Paper and board may be allocated directly to the Raw Materials Stock files.

Finished Stock

Finished Goods Stock Card automatically opened if a code is entered that does not already exist.
If Stock File does exist current stock position is displayed. (Actual, free and in production).
Opened order is booked to the Stock File with quantity and delivery date.

Finished Stock Picking Notes

Select each Stock File in turn. Use the automatic search and filter routines for speed.
Enter quantity required; it is allocated to the stock file and current free stock position is confirmed.
Stock is actually deducted when the despatch note is raised.
The Despatch Notes follow the Picking Notes automatically, line by line, item by item. The invoice can match the despatch note in the same way.

Works Instructions & Related Documents

The Imprint Document Generator allows you to create an unlimited number of layouts, with bar codes if necessary, for all manner of documents: Works Instructions, Picking Notes, Acknowledgement letters, T-Cards, Certificates, Proofing slips, and any others you can invent.

There are 65 fixed pre-defined integrated data fields (you do not have to use them all) plus text block areas for the estimate workings.
80 extra user definable data fields. All the data fields may be cross-integrated to the user-defined fields of the Job History Card and the Rapid Order Booking modules.
All fields are mapped and available to the Document Generator and Report Generator.

The Archive

All Works Instructions are automatically filed to the long-term archive. They may always be read on screen and they may always be used again to open repeat or similar jobs.

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Imprint Business Systems Ltd
Poplars, High Easter, Chelmsford, Essex, CM1 4RB
Tel: 01245 231670 Fax: 01245 231789